MILTON ERNEST PARISH COUNCIL

Publication Scheme

Freedom of Information Act 2000

Adopted at Council Meeting on 1st March 2012, item 6

 

Information available from Milton Ernest Parish Council

Information to be published How the information can be obtained Cost
Class1 – Who we are and what we do

(Organisational information, structures, locations and contacts)

This will be current information only

   
Who’s who on the Council Web-site/Notice Boards

Hardcopy – contact Clerk

Free

25p per sheet

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) Web-site/Notice Boards

Hardcopy – contact Clerk

Free

25p per sheet

Location of main Council office and accessibility details None  
Staffing structure Clerk  
     
Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

   
Annual return form and report by auditor Hardcopy – contact Clerk 25p per sheet
Finalised budget Hardcopy – contact Clerk 25p per sheet
Precept Hardcopy – contact Clerk 25p per sheet
Borrowing Approval letter N/A  
Financial Standing Orders and Regulations Web-site

Hardcopy – contact Clerk

25p per sheet
Grants given and received Hardcopy – contact Clerk 25p per sheet
List of current contracts awarded and value of contract Hardcopy – contact Clerk 25p per sheet
Members’ allowances and expenses N/A  
     

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

   
Parish Plan Web-site

Hardcopy – contact Clerk

25p per sheet
Annual Report to Parish or Community Meeting (current and previous year as a minimum) Hardcopy – contact Clerk 25p per sheet
Quality status N/A  
Local charters drawn up in accordance with DCLG guidelines N/A  
     
Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

   
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) Web-site

Hardcopy – contact Clerk

Free

25p per sheet

Agendas of meetings (as above) Web-site/Notice Boards

Hardcopy – contact Clerk

Free

25p per sheet

Minutes of meetings (as above) – NB this will exclude information that is properly regarded as private to the meeting. Web-site/Notice Boards

Hardcopy – contact Clerk

Free

25p per sheet

Reports presented to council meetings – NB this will exclude information that is properly regarded as private to the meeting. Hardcopy – contact Clerk 25p per sheet
Responses to consultation papers Hardcopy – contact Clerk 25p per sheet
Responses to planning applications Hardcopy – contact Clerk 25p per sheet
Bye-laws N/A  
     
Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

   
Policies and procedures for the conduct of council business:-

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers (Financial Regulations)

Code of Conduct

 

Hardcopy – contact Clerk

N/A

Web-site

Hardcopy – contact Clerk

Web-site

Hardcopy – contact Clerk

 

25p per sheet

Free

25p per sheet

Free

25p per sheet

     

     
Class 6 – Lists and Registers

Currently maintained lists and registers only

   
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) Hardcopy – contact Clerk 25p per sheet
Assets Register Hardcopy – contact Clerk 25p per sheet
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) N/A  
Register of members’ interests Hardcopy – contact Clerk 25p per sheet
Register of gifts and hospitality Hardcopy – contact Clerk 25p per sheet
     
Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

 

(Hard copy or website; some information may only be available by inspection)

 
Allotments Under review  
Burial grounds and closed churchyards N/A  
Community centres and village halls N/A  
Parks, playing fields and recreational facilities Playing Field  
Seating, litter bins, clocks, memorials and lighting Yes  
Bus shelters Yes  
Markets N/A  
Public conveniences N/A  
Agency agreements N/A  
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) N/A  
     

Contact details:

Dr Brian Gale, Clerk & Responsible Financial Officer

Milton Ernest Parish Council

Strawberry Tree Cottage

Radwell Road

Milton Ernest

Bedfordshire MK44 1RY

Tel: 01234 823889

Email: clerk@milton-ernest.co.uk or brian.galez@tiscali.co.uk

Web-site: http://milton-ernest.co.uk/

Meetings by appointment only – the Parish Council does not operate a Parish Office.

 

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGE  DESCRIPTION  BASIS OF CHARGE 
Disbursement cost Photocopying @ 25p per sheet (black & white) Actual cost
  Photocopying @ 20p per sheet (colour) Actual cost
     
  Postage Actual cost of Royal Mail standard 2nd class
     
Statutory Fee N/A In accordance with the relevant legislation (quote the actual statute)