Minutes of a Meeting of Milton Ernest Parish Council held on Thursday 30th June 2016 at 8.00pm in the Village Hall

Present: Cllrs Dilley (Chairman), Williams, Newman, Winter and Snowball, Borough Councillor McMurdo and the Clerk (Sue Bottoms), and 3 members of the public.

  1. Apologies for Absence: Cllrs Sharman and Reddington.
  2. Declarations of interest in items on the agenda:
    1. i.            To receive written requests for a dispensation: none.
    2. ii.            To consider any requests for a dispensation: none.
  3. To approve the minutes of the meeting held on the 26th May 2016: These were signed as a true record of the meeting.  The meeting then closed for item 4.
  4. Public Open Session (15 mins):

i)        “Camera” in Thurleigh Road: A resident said that a sounding had been taken of residents in Thurleigh Road who felt that there was a case for Thurleigh Road to be treated independently as it was believed that traffic problems were made worse by traffic avoiding other roads.  The situation had been made even worse by the closure of the Twinwood gate.  Cllr Dilley said that the parish council was concerned as to whether a dummy camera would be effective.   Cllr McMurdo reported that he had managed to obtain a live camera which would be installed and recording the following day.  Resources were limited so the appraisal of the data would be done locally but in the longer term it was hoped that the data could be sent by microwave to the control room at Bedford Borough Council.  On the 29th July there was to be a meeting regarding the Twinwood gate.  Cllr McMurdo was thanked for his report.

ii)      Thurleigh Road/sunken trench: A resident reported that as a result of heavy lorries a trench had collapsed and a drain cover had sunk.  The matter had been reported to highways and a repair undertaken which would only temporarily last.  Cllr Dilley would inspect it and report again.     Action: Cllr Dilley.

iii)    Dangerous Manhole Cover in Thurleigh Road: Cllr McMurdo agreed to report the cover near Furness Cottage.  A resident had already reported it on the 13th June.

  1. Planning:

Applications Received:

16/01322/FUL The Manor, Thurleigh Road, MK44 1RF. Single storey side extension. No objections.

16/01554/FUL 23 and 25 Huntsmans Way. MK44 1SA. Single storey front extension. No objections..

16/01397/FUL The Old Maltings, Bedford Rd, MK44 1RJ. Demolition of existing building and erection of 6 residential units.  Cllr Dilley had had a conversation with neighbouring residents and had seen copies of their objections.  Cllr Dilley would draft a letter and include reference to the increased height over the existing building.  The Clerk would send the letter to the Planning Department and send a copy to Cllr McMurdo.       Action:  Cllr Dilley, the Clerk and Cllr McMurdo.

Thurleigh Airfield Business Park: application to provide a new workshop facility.

Applications Approved: None.

6. Village Welfare: To consider and agree action regarding the following:

i)        To receive an update re: Thurleigh Road. This had been covered under 4.

ii)      To receive an update re: the proposed village path inspection. Cllr Reddington was absent.

7.  New Village Welfare Issues:

i)        To receive an update re: new contract for glass collection: The Clerk had received notice that the Bedford Borough Council had appointed Paul Riches Skips Ltd as the new contractor for the next two years.  The cost for collection for the parish would increase by £15 per collection.  It was agreed to move to the new contractor.  Action: the Clerk.

ii)      To consider the Bedfordshire Police Community Engagement Plan. Cllr Snowball reported attending the presentation.  The new Police and Crime Commissioner, Kathryn Holloway will be holding a meeting with parishes on the 21st September.  There are to be 7 hubs across the county with one certainly in the town centre.  Discussion was also taking place to share facilities with fire stations.  The parishes are grouped into 6/7.  The crime states would be produced again in July.  The Borough Council have asked for our help to distribute a consultation paper on community safety.  He agreed to send the artwork to the Villager.  Cllr Snowball was thanked for his report.  Action: Cllr Snowball. It was noted that Bromham bridge would be closing in the future for electrification work.

iii)    To receive information re: action taken with regards Common Hogweed. Cllr Dilley reported that following advice from our insurance, we have put up warning posters on the noticeboards and on the website as well as on riverside meadow.

8.  Finance:

i)        Decision: to accept the monthly reconciliation presentation: It was agreed to accept this.

ii)      Decision: to agree payments to be madeIt was agreed to accept these (see below).

iii)    Decision: to consider and agree action re: grant request from PCC: Following consideration of the accounts, it was agreed to make a donation of £900.  Action: the Clerk.

iv)    Decision: to accept the NALC pay scales 2016-18: It was agreed to accept this.  Cllr Dilley would confirm with Bedford Borough Council payroll.  Action: Cllr Dilley.

v)      Decision: to accept and adopt revised Financial RegulationsIt was agreed to adopt these.

Cheque No Who Amount (£)
DD BBC Salaries – June 293.33
522 Wildman’s Glass Collection 66.00
523 C Atkins – Neighbourhood Watch N/L 42.56
524 S Bottoms – Telephone charges 21.00
525 Warners Grass Cut 25/9, 25/5, 13/6 852.00

9.     To receive E-mailed questions from members of the public and to agree action:

i)        To consider inclusion of areas in the village under Public Space Protection Orders Control of Dogs: It was agreed that there is an exclusion in the playing field but the other major grass areas should not be excluded.  This is a rural community where there will be dogs.

ii)      Tree works in Huntsmans Way: Mention was made of work needed to trees adjacent to no’s 9 and 13.  Cllr Dilley will undertake a look at producing a tree management programme for all the trees on the land being acquired by the parish council.

10.  Reports by Representatives:-

i.  NDP Steering Group: Cllr Dilley reported that grant funding from Locality had been approved for £8,220.  There was to be a meeting next week to look at the menu of options for future expenditure put forward by the consultants.  The funding must be spent in six months.

ii. Playing Field Committee: Cllr Williams reported that Cllr Sharman was continuing to make progress regarding the replacement tyres.  She was waiting for possible quotes from Bedford Borough Council for regular servicing and cleaning of the equipment.  Cllr Winter said that the zip wire needed tightening.  Cllrs Williams and Sharman would investigate.

iii. Traffic Management Working Group: Cllr Dilley reported that the first meeting had been held and a draft Terms of Reference produced.  It was agreed to adopt these.  Kevin Penfold would be providing traffic data on the A6, the new road, the Paula Radcliffe Way as well as Radwell Road and Thurleigh Road.  He would also meet with representatives from Police Traffic Management North and then plan how to move forward.

11. Review of Actions Summary from Last Meeting: these were reviewed.

12. Date of the Next Meeting: Thursday 28th July 2016 at 8.00pm in the Village Hall.    

…………………………………………………………………………………….  Chairman  28th July 2016