Minutes of the Meeting of Milton Ernest Parish Council held on Thursday 28th April 2016 at 8.00pm in the Village Hall

Present: Cllrs Dilley (Chairman), Williams, Reddington, Winter, Snowball, Borough Councillor McMurdo and the Clerk (Sue Bottoms), and 5 members of the public.

  1. Apologies for Absence: Cllrs Williams.
  2. Declarations of interest in items on the agenda:
    1. i.            To receive written requests for a dispensation: none.
    2. ii.            To consider any requests for a dispensation: none.
  3. To approve the minutes of the meeting held on the 31st March 2016: These were signed as a true record of the meeting.  The meeting then closed for item 4.
  4. Public Open Session (15 mins):

i)        Queen’s Birthday: The parish council confirmed that they had no plans to mark the event.

ii)      “Camera” in Thurleigh Road: Cllr McMurdo agreed to speak to Brian Heyward as to any evidence the manufacturer has as to effectiveness.  He will continue to attempt to get the signage indicating the weight limit angled to help vehicles travelling along the A6 be better able to see it before they have turned into Thurleigh Road.

iii)    Traffic Management Working Group: Cllr Dilley reported that the small group had put together a terms of reference and once agreed would look at problems across the whole village.

The meeting then re-opened for item 5.

  1. Planning:

Applications Received:

16/00656/LBC The Manor, Thurleigh Rd, MK44 1RF. Internal alterations to Stair and Kitchen & Single Storey Rear Side Extension.

16/00855/FULL 23 Huntsmans Way, MK44 1SA. Single storey front extension.

16/00860/FULL 25 Huntsmans Way, MK44 1SA.  Single storey front extension.

The parish council had no objections to the above applications.

Applications Approved: None.

6. Village Welfare: To consider and agree action regarding the following:

i)        To receive an update re: heavy goods vehicles and the weight limit sign Thurleigh Road: Thurleigh Road was discussed under iv below.

ii)      To receive an update re: gate/Huntsman’s Way: Cllr Dilley reported that he had spoken with Ian Rudge of Bedfordia.  He has since been contacted by Ian Smith who informed him that they would want to maintain the large vehicle access but would research the options regarding pedestrian access and report back.

iii)    To receive an update re: the intended purchase of land in Huntsman’s Way: Cllr Dilley reported that he had received an e-mail from Geoff Atkinson informing him that the he would be receiving by special delivery the engrossment transfer for common seal execution in the presence of authorised signatories.  The parish council agreed to record how grateful it was for all the hard work undertaken by Mr Atkinson on its behalf.

iv)    To receive an update re: the proposed village path inspection: Cllr Reddington undertook a walk around the village with Rickie Dawkes, Highway inspector from BBC.  As a result the following works have been ordered and should be complete by the end of next week, Huntsmans Way footway patch outside 36, Radwell Road, footway patch outside 62, A6 outside The Queens Head, footway defect – this has been temped already and a permanent repair to follow shortly, the Marsh Lane carriageway defects and Radwell Road, footway patch outside 25.

The footway defects on Marsh Lane are not considered a priority at this time, he will continue to monitor these. He will also put a request forward to have this footway considered for potential resurfacing in the future.

He was able to confirm that the footways’/vehicle access’s on Radwell Road outside 27, 27a are Highways maintained and he has looked at these and the defects discussed near 27 should also be complete next week.   The ‘crumbling’ footway / vehicle access, this is considered minor damage at present and he will continue to monitor this through our normal planned inspections.

Thurleigh Road, at the build out, the extensive patching required, this has been ordered as discussed on site and will be done in 3 months as it requires a road closure. He considered this footway too narrow to install a bollard at this location but he will keep an eye on this area for any vehicular damage to this footway/kerbing.

The Radwell Road junction with the A6, this is only considered minor as discussed on site, he will also continue to monitor this and look at carrying out some larger repairs in this area at a later date.  Cllr Reddington was thanked for her work.

v)      To receive an update re: school buses travelling through the village and using To note that the rural bulky skip service will be in the village on the 28th May 8.30 – 12.30: Cllr McMurdo reported that he had received a response from the bus companies concerned which he was not happy with and he would be challenging their response.

vi)    Decision: re: the pruned tree and arisings on land at the junction of Huntsman’s Way and Radwell Road: It was agreed to accept the quote from Tree Specific for £245.

vii)  To receive an update re: village fete: A detailed response is attached as a separate page to these minutes.  Cllr Reddington questioned the lack of reference to Milton Ernest Lower School who play a significant part in the Fete.

viii)To receive an update re: dog fouling at Milton Ernest Garden Centre and agree action: Cllr Dilley reported that the clerk was looking into the cost for some dog fouling signs.  It was noted that the garden centre had temporarily erected some of its own.

7.  New Village Welfare Issues: None.

8.  Finance:

i)        Decision: to accept the monthly reconciliation presentation: It was agreed to accept this.

ii)      Decision: to agree payments to be made: It was agreed to accept these (See below).

iii)    Decision: To agree and sign the Annual Governance Statement for 2015-16: This was agreed and duly signed.

iv)    Decision: To agree and sign the Accounting Statements for 2015-16: This was agreed and duly signed.

v)      Decision: to review and agree Insurance Cover,Risk Assessment and Asset Register: These were reviewed.  It was noted that members of the Playing Fields Committee must keep records of their weekly checks.

vi)    To consider and agree action regarding a request for funding towards computer equipment for Milton Ernest Lower School:  It was agreed to grant £250.

Cheque No Who To Amount (£)
DD BBC Salaries – April 293.33
513 Came & Co Annual Insurance 958.17
514 BATPC Subscription 165.00
515 Wildmans Glass Collection 66.00
516 Tree Specific Works in Huntsmans Way 245.00
517 Warners of Bedford Grass Cutting 576.00
518 Milton Ernest Lower School Grant 250.00

9. To receive E-mailed questions from members of the public and to agree action:

None.

10.  Reports by Representatives:-

i.  NDP Steering Group: Cllr Dilley reported there had been one meeting since the last parish council meeting.  A new consultant, Troy Planning and Design had been appointed and further funding had been applied for.

ii. Playing Field Committee: Cllr Snowball and Cllr Sharman reported that Cllr Williams was in liaison with Bedford Borough Council over alternative surfaces which hopefully would be cheaper and last longer than the existing.  Cllr Sharman was still trying to sort out replacing the tyres.

11. Review of Actions Summary from Last Meeting: these were reviewed.

12. Date of the Next Meeting: Thursday 26th May 2016 immediately following the Annual Parish meeting which begins at 7.30pm in the Village Hall.    

…………………………………………………………………………………….  Chairman  26th May 2016