Minutes of the Meeting of Milton Ernest Parish Council held on Monday 29th October  2015 at 8.00pm in the Village Hall

Present: Cllrs Dilley (Chairman), Williams, Winter, Newman, Snowball, Reddington, and Borough Councillor McMurdo, the Clerk (Sue Bottoms), 7 members of the public.

  1. Apologies for Absence: Cllr Sharman.  The Parish Council agreed to accept his apologies.
  2. Declarations of interest in items on the agenda:
    1. i.            To receive written requests for a dispensation: none.
    2. ii.            To consider any requests for a dispensation: none.
  3. To approve the minutes of the meeting held on the 24th September 2015: These were signed as a true record of the meeting.
  4. Presentation by Rob Robson regarding a potential development within the Parish: Rob Robson attended the meeting and discussed the background to land in his family ownership which they intended to put forward for development.  Only part of the land would be involved as part was a scheduled monument.  The family would want to co-operate with the village to include in the development some facilities needed by the village. Cllr Dilley said that the Parish Council are not able to comment as a Neighbourhood Development Plan is underway and any discussion with potential developers of land within the parish would need to be done in that context.
  5. Public Open Session (15 mins):

i)        Cliff Smith: Neil Roy noted the passing of Cliff Smith who was a great campaigner on issues affecting the area.

ii)      Village Hall: Mr Roy recapped on the background to the new kitchen project.  What was needed was a dishwasher.  Cllr McMurdo offered ward funding of £1500 to pay for this, which was unanimously approved by the Parish Council. Mr Roy kindly accepted the offer. Action: Cllr McMurdo

iii)    Heavy Lorries in Thurleigh Road: Mr Freshwater reported on the growing use of the road by heavy lorries forcing cars onto the verges.  Could a number recognition camera not be installed?  Cllr McMurdo would discuss this with Brian Heyward but given funding cuts was unlikely to be available and the Clerk would raise the problem with the local PCSO.  Action: Cllr McMurdo and the Clerk

  1. Planning:

Applications Received:

15/01761/FUL Church Barn, Church Green, MK44 1RH.  Erection of new 4 bedroom two storey dwelling house and detached house (adjacent to existing house).  The Parish Council had no objections.

Applications Approved by Bedford Borough Council:

15/01822/LBC 56 Radwell Road, MK44 1SH. Retention of first floor shower room on landing. Granted Consent.

Other Matters:

i)        To receive a briefing update from the Bedford Borough Council Local Plan 2032 Workshop: Cllr Dilley explained that the first call for sites resulted in approximately 350 across the Borough, of which 6 fall within the parish of Milton Ernest.  Milton Ernest falls within Group 3 villages, creating an expectation to contribute between 10 and 20 with an average of 15 over the lifetime of the plan. If Milton Ernest via the NDP do not allocate sites then they will be allocated by the Borough.

ii)      To consider the Consultation Paper on the Local Plan 2032 and agree action: A response needs to be submitted by the 14th December. It was agreed that the response should be delegated to the NDP Steering Group.  Individual members are encouraged to review the documentation on the Bedford Borough Council website and submit their own comments.

7. Village Welfare: To consider and agree action regarding the following:

a)      To receive any update re: matters raised with Andy Prigmore of BBC:

i)        Cycle path near Entrance to Milton Ernest Nursing Home: Cllr Reddington reported on her discussions with Andy Prigmore. The give way markings should be installed shortly but despite the recent incident involving Cllr Winter, Andy Prigmore said that whilst a bid could be put in for monies in next year’s Borough Council’s budget to move the cycleway/footpath, it was likely to remain a low priority. It was agreed to send in details of any other incidents to Andy Prigmore as it would give more support to the case.  Cllr Reddington agreed to find out the cost of moving the cycleway/footway from Andy Prigmore.  It was agreed that the Clerk would write to the nursing home to ask if they would consider putting up warning signs on their side of the entrance.  Cllr Dilley would supply a contact.  Action: Cllrs Reddington, Dilley and the Clerk

ii)      New Road/Footpaths/River Lane:  Cllr Reddington reported that remedial works would be done in the next couple of months on New Road.  With regards pavements, she understood that really bad areas would be done straight away but she would seek more clarity from Andy Prigmore.  River Lane would be done next year.    Action: Cllr Reddington

b)      To receive any update from Cllr McMurdo regarding the re: routing of school buses: Cllr McMurdo agreed to ask the Borough Council to stop the empty school buses over which they had control using Radwell Road. Action: Cllr McMurdo

8.  New Village Welfare Issues:

  1. Christmas Event: The Clerk would arrange a temporary alcohol licence. Cllr Newman would advertise it in the Villager magazine and the Clerk would put it in on the website.  A request was made through Cllr Winters for the children from the school to decorate the tree. This was supported providing the decorations were weather proof and safety compliant.                                                 Action: Cllrs Newman, Winters and the Clerk
  2. No Through Traffic – Radwell Road: Cllr Snowball said that a lot of effort had gone into Thurleigh Road to improve the traffic situation.  Could Radwell Road not be turned into a no through traffic road.  There would be criteria that would need to be satisfied.  It was agreed to put this on the next agenda.      Action: The Clerk

9.  Finance:

i)        Decision: to accept the monthly reconciliation presentation: This was agreed.

ii)      Decision: to agree payments to be made: It was agreed to make these.

iii)    Decision: to respond to proposed changes to Council Tax Support Grant to Parish Councils: it was noted that this was likely to be £468 for 2016-17 but could be less and the amount for 2017-18 would be 50% of that figure.  2017-18 would be the last year for the grant.

Cheque No Who To Amount (£)
DD BBC Salaries – October 293.33
484 Poppy Appeal – Poppy Wreath 15.00
485 S Bottoms – Expenses 59.98
486 Wildmans – Glass Collection 66.00
487 Warners – Cut 9/10 276.00
488 Warners – Cut 24/10 276.00

10. To receive E-mailed questions from members of the public and to agree action: None.

11.  Reports by Representatives:-

i.  NDP Steering Group: Cllr Dilley reported that unfortunately the consultant working with the Group as of yesterday could no longer be involved as he has taken up new employment and fears a conflict of interest.  The funding from Locality, which should be spent by 31st December, cannot now be effectively used within the deadline because of both the consultant position and the timing of the Borough Council plan now moving into 2018. It is necessary for the ME Neighbourhood Plan to be in step with Borough policies.  Cllr Dilley has written to Locality explaining the situation in order to see if the date can be moved forward.

ii. Playing Field Committee: Cllr Williams reported that the committee had accepted the quote to repair those issues raised via the inspection report.  A site meeting was also to take place involving Cllr Snowball and Wicksteed to get a quote to replace the surfacing under the equipment.                                 Action:  Cllr Snowball

12.  Review of Actions Summary from Last Meeting: Reviewed and updated.

13. Date of the Next Meeting: Thursday 26th November 2015 at 8pm in the Village Hall.    

…………………………………………………………………………………….  Chairman  26th November 2015